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Alcoholic Beverages
The Broadmoor as a licensed premise, is responsible for the sale and service of all alcoholic beverages and compliance with state and city laws/regulations. Because of this, no outside (non-Broadmoor) alcohol may be brought onto property. As a licensed premise, The Broadmoor is required to (1) request proper (photo ID) of any person of questionable age and refuse alcoholic beverages to any person under age or who cannot produce proper identification, and; (2) refuse alcoholic beverage service to any person who, in the Hotel's judgement, appears to be intoxicated.
Availability of Reception and Ceremony Times
Daytime events are scheduled between 11 AM and 4:30 PM. Evening events are scheduled between 6:30 PM and 12 AM. Access to your ceremony and reception site for decoration prior to the scheduled starting time is subject to availability and may require an additional charge.
Ceremony Services and Costs
The Broadmoor offers a number of beautiful rooms and picturesque settings for your wedding ceremony. From an intimate gathering of 20 to a large ceremony for 1000, The Broadmoor has the perfect setting for your exchange of vows. Ceremony prices range from $1,000.00 to $10,000.00 plus a 22% Service Charge, and applicable Sales Tax/PIF will apply. On-site wedding ceremonies are only available to couples who are also hosting their wedding reception at The Broadmoor. To ensure a flawless event, a professional wedding coordinator is required to assist you with your ceremony. We highly suggest a professional wedding coordinator for all of your wedding planning.
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Your Professional Wedding Coordinator Will
- Assist with etiquette and guidance for your invitations, family matters, bridal party, ceremony and toasts
- Create a time line for your entire wedding day, including the ceremony and reception
- Work with you to organize and coordinate your ceremony's rehearsal
- Confirm details with any contracted vendors, several days prior to the day of the wedding
- Be the liaison to your family, bridal party, band/DJ, florist, photographer, rental items, officiant and The Broadmoor
- Deliver and arrange ceremony programs, place cards, favors and any additional personal items
- Coordinate your actual ceremony by arranging the bridal party, assisting the bride with dress, cueing the music, etc.
- Coordinate your grand entrance, first dance, toasts, cutting of the cake and any other events throughout your wedding reception
- Coordinate with contracted vendors and the Banquet Captain to ensure the timeliness of your event
- Make arrangements to deliver all personal items, wedding gifts and envelopes to the appropriate location at the conclusion of the event
Your Broadmoor Catering Manager Will
- Answer any questions, provide event suggestions and act as your primary Hotel Contact throughout the planning process
- Act as menu consultant for all food and beverage selections
- Detail your Banquet Event Orders, outlining the event specifications
- Create a cost estimate of charges and your payment schedule for The Broadmoor
- Establish contact with a reservation coordinator, who will provide a rooming list for your guestrooms
- Oversee the set-up of the contracted banquet space for the rehearsal, the ceremony and the reception, and any other events at The Broadmoor
- Ensure a seamless transition to the Hotel's Banquet Captain on the day of your event
- Recommend preferred vendors
- Recommend Hotel Contacts to assist you with arrangements for golf, spa, beauty salon, amenities and transportation
Deposits and Final Payment
A $1,000.00 (refundable) deposit is required to hold space on a tentative basis. Upon notification from your Catering Manager, an additional $4,000.00 non-refundable deposit will be due. See your Catering Manager for more specific details on the deposit schedule. Pre-payment of the remaining balance will be due five business days prior to the event, payable only by certified or cashiers' check or credit card. This final payment will be based on a cost estimate created by your Catering Manager. Payments by personal check and credit card on the final balance will be accepted up to 30 days prior to your event.
Food and Beverage
All food and beverage arrangements are subject to a taxable service charge of 22%, and applicable Sales Tax / PIF. We require your menu selections at least three weeks prior to the date of your functions. Menu prices are subject to change based on availability of product. Breakfast and Lunch buffets are based on a 90-minute meal period. Dinner Buffets are based on two hours. There is a $2.00 per person per half-hour surcharge to extend these buffets. Culinary Chefs for Pasta Stations, Carving Stations etc. are based on one attendant per 100 guests. Additional staff can be scheduled at the rate of $50.00 per attendant.
HOTEL POLICY DICTATES THAT UNDER NO CIRCUMSTANCES WILL FOOD OR BEVERAGE BE ALLOWED TO BE BROUGHT INTO THE BROADMOOR.
A $7.00 per person cake cutting fee (subject to 22% Service Charge, and applicable Sales Tax / PIF) is charged when the Wedding Cake is brought in from an outside supplier. Food and Beverage guarantees are required three (3) days prior to your event. The Broadmoor will be prepared to serve the guarantee number plus 5% for guarantees 299 or less and 3% over 300. The general account will be billed for the guarantee number or the actual number of attendees, whichever is greater. A selection of entrees for sit-down meals may be offered to your guests. Selections are limited to two choices and all meals will be charged at the highest priced entree. An exact count of the number of each entree is required with your guarantee of attendance, three business days prior to the event. Place cards are required to designate entree selections to the banquet staff.
THE MENU PRICES CONTAINED IN THIS WEDDING AND EVENT PLANNER WILL BE IN EFFECT UNTIL MARCH 1, 2011.
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Linen, China, Decorations and Favors
The Broadmoor will provide white cotton table linens and napkins, as well as traditional Broadmoor China. Wedding favors, place cards and additional decorations are the responsibility of the guest and/or wedding coordinator to store, place and remove at the conclusion of the event. The Broadmoor staff will be happy to place these items on your behalf, labor fees start at a $1.00 per item. This charge will be added to your final invoice and arrangements will need to be made with your Catering Manager in advance.
Planning Schedule
Menu selections and planning can commence one to four months prior to your wedding. All arrangements with your various vendors (i.e. photographers, musicians, etc.) should be finalized before this meeting. Your Catering Manager will need a list of all vendors complete with addresses, cell phone numbers and a contact person.
Room Accommodation
Complimentary overnight accommodations are provided for the Bride and Groom on their wedding night, based upon availability and estimated food and beverage revenue of $8,000 or more. Room reservations for any out of town guests should be made as soon as possible. Blocks of rooms can be reserved and individual reservations made through the Broadmoor Room Reservations at (800) 634-7711.
Rehearsal Dinners, Bridemaids Luncheons, Etc...
Private rooms and quiet settings are available for the many other events associated with hosting a wedding at a destination resort such as The Broadmoor. From outdoor family barbecues and elegant afternoon teas to a farewell brunch, your Catering Manager can assist you in creating special events to accent your wedding celebration. Contact your Catering Manager for further details, availability and pricing.
Service Charge and Sales Tax
A 22% Service Charge, and applicable Sales Tax / PIF will be added to the cost of all food and beverage as well as audio visual charges and ceremony fees.
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